Criminal Justice
Name CJ 320 DATE
Grant Proposal Application: Office of Law Enforcement/Federal Air Marshall Service/National
Explosives Detection Canine Team Program-Portland, Ore. International Airport
Section I: Description of Training
To address the issue of safety concerns for air carrier passengers and employees at Portland
International Airport (PDX) located in Portland, Ore., I am requesting that the National
Explosives Detection Canine Team Program (herein referred to as NEDCTP)-funded and
founded by the Transportation Security Administration (herein referred to as TSA)-consider the
enrollment of PDX employees into NEDCTP courses and issuing those employees Explosive
Detection Canines.
The main learning objective for PDX employees enrolled in the course will be 1)
mandatory initial handler training and 2) to teach canines (provided by the TSA) how to
recognize and detect the existence of explosive devices at Portland, Ore. International Airport
(PDX) through smell and sound. Handler will be proficient in explosives handling, safety and
transportation requirements, and explosives contamination issues within the airport environment.
Explosive Detection Canines will be trained to search cargo, baggage, packages, buildings,
vehicles, aircraft, and humans during the course of routine security checks and in suspicious or
threatening circumstances. Explosive Detection Canines will not replace routine screenings
conducted by PDX employees.
Name CJ 320 DATE
Course prerequisites would include the general knowledge of caring for canines (paying
attention to habits, temperament, health, etc. and feeding), as well as the completion of all tests
administered by the TSA and PDX upon employment. Furthermore, the NEDCTP is not intended
for all PDX personnel interested in working with canines. Only those persons already employed
at PDX and trained in explosive devices detection will be eligible to work as an Explosive
Devices Detection Canine handler. At PDX, this requirement would grant Dangerous Goods and
Cargo Security Inspectors first consideration.
On-call TSA certified explosives detection canine teams will respond to threat incidents
within a maximum of 45 minutes. To ensure this, a team will be on shift at all times during a 24
hour period, seven days a week. No more than one team will be at the designated explosive
magazine site at any time. This site will be at Swan Island Industrial Park in Portland, a 430 acre
property which is owned by the Port of Portland. Therefore, when a team is scheduled to be at
Swan Island Industrial Park, another team must be on shift at PDX.
The training for the NEDCTP course-as well as annual on-site proficiency and certification
training-will be at the performance level.
Section II: Analysis of Need
PDX requests that the Transportation Security Administration would consider its
participation in the NEDCTP, administered through invitation only. PDX feels that it fits the
needs for the NEDCTP, based upon TSA’s risk analysis process, which includes- but is not
limited to-the following: a) the geographical size of airport facilities (terminals/parking/air
carriers, etc), b) number of passenger enplanements, c) transiting passengers, d) geographical
location in proximity to critical national infrastructures, e) number of available explosives
Name CJ 320 DATE detection canine assets already within the multi-jurisdictional area, f) volume of originating and
transiting passenger cargo.
a) PDX has five main terminals; currently, PDX has about 12,150 parking spaces on the
vicinity that are available to commercial flyers and the public; there are fourteen major
air carriers that travel in and out of PDX.
b) Almost 6.5 million passengers were enplaned in 2009 (both domestic and
international) and 96,000 tons of air freight cargo was enplaned (both international and
domestic).
c) PDX sees more than 520 flights daily and major airlines at PDX serve 14.6 million
passengers annually, which averages out to 40,000 passengers daily.
d) PDX’s geographical location is immediately within proximity to a critical national
infrastructure -the Port of Portland.
e) The Port of Portland owns and maintains Portland International Airport, as well as
operating the fire and police departments located at PDX. The Port of Portland Police
Department currently has thirty-nine sworn officers, including detectives, canine
personnel and bomb technicians. Canines are trained specifically for explosive detection
at PDX. Since 2009, at least fifteen canines have been certified within the department by
the Oregon Police Canine Association. However, they were not provided by the TSA or
certified by the TSA. Furthermore, the TSA requires that certified canine teams utilize at
least 80% of their time in the airport environment. As police officers dedicated to the city
Name CJ 320 DATE
of Portland as well, Portland Police Bureau K-9 units cannot guarantee their full attention
to PDX, in my opinion.
f) More than a quarter million tons of air cargo is handled annually on eleven carriers;
there are seven cargo-specific airline carriers.
Section III: Training Program that is National in Scope
The majority of Category X and I airports have already implemented NEDCTP and attended the
eleven week course in San Antonio, Texas.
The main deliver method for this training of the NEDCTP course will take place at the
TSA Explosives Detection Canine Handler Course co-located at the Department of Defense
Military Working Dog School, Lackland AFB, San Antonio, Texas. Additionally, teams will also
participate in proficiency training weekly at PDX over the next three years.
Section IV: Capacity to Deliver Training that is National in Scope
• Expertise of staff members: please refer to Section I: Description of Training in the
“course prerequisites” paragraph
• Efforts beyond Federal funding: please refer to Section VI: Budget Narrative
-in addition, PDX will provide all veterinary-related care for canines
• Partnerships: please refer to part “e)” under Section II: Analysis of Needs
Section V: Timeline
• Month 0:
-PDX Dangerous Goods and Cargo Security Inspectors will be invited to a NEDCTP
orientation on-site.
Name CJ 320 DATE
-The pool of interested applicants will be reviewed Port of Portland Human Resources
representatives. The three most senior and/or qualified Security Inspectors will be chosen
as handlers of Explosive Detection Canines.
• Month 1: Handlers will spend eleven weeks at the TSA course in San Antonio, Texas.
• Month 3:
-An on-site training mission for teams at PDX will take two weeks to complete after
teams return from the Department of Defense Military Working Dog School. This
mission will be headed by TSA.
-Every month herein, invoices will be submitted to FCC
• Month 9:
-Semi-annual canine health evaluation (physical and mental) will be conducted
• Month 12:
-Annual on-site TSA certification for teams for the purpose of Program evaluations will
take three to four days.
-Proficiency training by NEDCTP will be provided on an annual basis.
• Month 15:
-Semi-annual canine health evaluation (physical and mental) will be conducted
• Month 21:
-Semi-annual canine health evaluation (physical and mental) will be conducted
• Month 24:
-Annual on-site TSA certification for teams for the purpose of Program evaluations will
take three to four days.
-Proficiency training by NEDCTP will be provided on an annual basis.
Name CJ 320 DATE
• Month 27
-Semi-annual canine health evaluation (physical and mental) will be conducted
• Month 33:
-Semi-annual canine health evaluation (physical and mental) will be conducted
• Month 36:
-Annual on-site TSA certification for teams for the purpose of Program evaluations every
three to four days.
-Proficiency training by NEDCTP will be provided on an annual basis.
If a canine shall fail two consecutive field certifications, the canine will no longer be able
to work as an Explosive Detection Canine at PDX. From the time that the canine fails its second
field test, PDX will take its allowance of up to six months to “hire” an already certified canine. If
PDX cannot locate a replacement canine, we will contact the TSA before the six month deadline
and request a NEDCTP canine.
Section VI: Budget Narrative
In accordance with TSA NEDCTP requirements, there will be a minimum of three (3)
canine-handler teams based on $50,000 minimum per team annually. If additional funding is
needed PDX agrees to submit proper documents, including the SF 270 “Request for Advance or
Reimbursement” and supporting invoice documents for the Request for Reimbursement award.
PDX will submit invoices monthly and requests for reimbursement SF270’s will be submitted to
the FCC for approval within 30 days of the end of the monthly period of performance. PDX will
register in the Centralized Contractor Registration (CCR) with an account so that these
reimbursements can be issued in a timely manner.
Name CJ 320 DATE
PDX will document and provide proof of site preparation and installation costs in
expense reports filed to CCR accounts, as well as needed additional security and explosive
magazines that the TSA NEDCTP may need to reimburse PDX for.
The TSA will provide partial reimbursement for approved canine team expenses, not to
exceed the reimbursement ceiling. The rest of the expenses i.e. traveling to San Antonio, Texas,
providing proper kennel facilities, transportation, and veterinary care will be paid for by PDX.
Additionally, the TSA will provide tuition for the required course(s), per diem, and
transportation costs to and from San Antonio, Texas and PDX, initial equipment to lead canines
and groom them, cost of shipping canines to PDX, and on-site training at PDX, which should
take roughly two weeks (14 days).
Grant Writing 101
How to Write a Grant Proposal
PARTS OF A PROPOSAL
Transmittal Letter
Title Page
Abstract
Table of Contents
Project Description –Purposes
-Goals
-Objectives
Timetable
Budget
Evaluation
-For Brevity
-For Clarity
-For Accuracy
Before you begin….
Read the Request for Proposals (RFP) carefully!
Organize
Organize your proposal according to the RFP.
Read and reread!
Pay attention to the point allocation before you begin writing.
Feel!
Be passionate!
Believe that someone wants to give you the money!
Plan
Start with the end in mind…look at your organization’s big picture
Who are you?
What are your strengths and priorities?
Plan some more…
Do your homework: Research prospective funders
Search locally first
Plan long term…
1 yr, 5 yrs, 10 yrs
If you need the money now, you have started too late
Clear Communciation
Be specific: I would like this much in order to do this
Use Plain English
Describe exactly what will happen
Be realistic
Explain, don’t declare
Use Plain English
Write concisely
Write sentences beginning with a noun as a subject, followed by an action verb
Delete all unnecessary words
Use Plain English
Don’t use jargon or ACRONYMS
Asking for $
Show the funder the return on its investment
Use Cost Efficient Techniques
Meet via OneNet
Collaborate with colleagues – OneNet
Mentor participants – OneNet, email
Disseminate project results – OneNet videoconferences, articles, news releases, website postings, conference, classes, virtual field trips, recruitment, email notices
USE CHARTS
Clear work plan
Goals, objectives, activities to accomplish objectives, benchmarks to measure, timeline
Objective: Teachers and students will become more computer literate.
ACTIVITIES BENCH MARKS TIMELINE RESPONSIBLE PARTY
Buying new computers for each classroom Teacher computer ratio – 4:1 Student computer ratio – 6:1 November 2005 Head of Audio Visual Services
Computer classes for teachers 50% teachers technology training February 2006 Vice Principal
Teachers will redesign curriculum to include technology All trained teachers will have 25% lessons incorporating technology April 2006 Classroom Teachers
Outcome: After Year 1, at least 75% of teachers and students will display at least an intermediate level of computer literacy.
Measure: Student and teacher
results from the ACT skills test
requiring performance of
various tasks on a computer.
Stories
Use anecdotes to tell the story or show the need
CONTINUE BEYOND FUNDING
Sustaining support
Reports
Publicity Folder
News Releases
Journal Articles
Letters
Summary
Before you write
Planning time
Emotion, confidence
Communicate clearly
Life after the grant
The End
Now go write!
Developing Homeland Security Practices
Grant Writing
Project Assignment: Start your grant application project. This project is in lieu of a research paper. Go to: http://www.grants.gov/web/grants/home.html and select a listed grant opportunity that is of interest to your team.
Select a grant solicitation from Grants.gov (the U.S. Federal Governments website) website that interests you and then write a 3-5 page application for that solicitation following the format from the sample.
How to Write a Grant Proposal: Step by Step
You can watch this following video or look at the (Grant Writing 101) PowerPoint File
https://www.youtube.com/watch?v=ByQRri_LTUE
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