Criminal Justice

Name CJ 320 DATE

Grant Proposal Application: Office of Law Enforcement/Federal Air Marshall Service/National

Explosives Detection Canine Team Program-Portland, Ore. International Airport

Section I: Description of Training

To address the issue of safety concerns for air carrier passengers and employees at Portland

International Airport (PDX) located in Portland, Ore., I am requesting that the National

Explosives Detection Canine Team Program (herein referred to as NEDCTP)-funded and

founded by the Transportation Security Administration (herein referred to as TSA)-consider the

enrollment of PDX employees into NEDCTP courses and issuing those employees Explosive

Detection Canines.

The main learning objective for PDX employees enrolled in the course will be 1)

mandatory initial handler training and 2) to teach canines (provided by the TSA) how to

recognize and detect the existence of explosive devices at Portland, Ore. International Airport

(PDX) through smell and sound. Handler will be proficient in explosives handling, safety and

transportation requirements, and explosives contamination issues within the airport environment.

Explosive Detection Canines will be trained to search cargo, baggage, packages, buildings,

vehicles, aircraft, and humans during the course of routine security checks and in suspicious or

threatening circumstances. Explosive Detection Canines will not replace routine screenings

conducted by PDX employees.

Name CJ 320 DATE

Course prerequisites would include the general knowledge of caring for canines (paying

attention to habits, temperament, health, etc. and feeding), as well as the completion of all tests

administered by the TSA and PDX upon employment. Furthermore, the NEDCTP is not intended

for all PDX personnel interested in working with canines. Only those persons already employed

at PDX and trained in explosive devices detection will be eligible to work as an Explosive

Devices Detection Canine handler. At PDX, this requirement would grant Dangerous Goods and

Cargo Security Inspectors first consideration.

On-call TSA certified explosives detection canine teams will respond to threat incidents

within a maximum of 45 minutes. To ensure this, a team will be on shift at all times during a 24

hour period, seven days a week. No more than one team will be at the designated explosive

magazine site at any time. This site will be at Swan Island Industrial Park in Portland, a 430 acre

property which is owned by the Port of Portland. Therefore, when a team is scheduled to be at

Swan Island Industrial Park, another team must be on shift at PDX.

The training for the NEDCTP course-as well as annual on-site proficiency and certification

training-will be at the performance level.

Section II: Analysis of Need

PDX requests that the Transportation Security Administration would consider its

participation in the NEDCTP, administered through invitation only. PDX feels that it fits the

needs for the NEDCTP, based upon TSA’s risk analysis process, which includes- but is not

limited to-the following: a) the geographical size of airport facilities (terminals/parking/air

carriers, etc), b) number of passenger enplanements, c) transiting passengers, d) geographical

location in proximity to critical national infrastructures, e) number of available explosives

Name CJ 320 DATE detection canine assets already within the multi-jurisdictional area, f) volume of originating and

transiting passenger cargo.

a) PDX has five main terminals; currently, PDX has about 12,150 parking spaces on the

vicinity that are available to commercial flyers and the public; there are fourteen major

air carriers that travel in and out of PDX.

b) Almost 6.5 million passengers were enplaned in 2009 (both domestic and

international) and 96,000 tons of air freight cargo was enplaned (both international and


c) PDX sees more than 520 flights daily and major airlines at PDX serve 14.6 million

passengers annually, which averages out to 40,000 passengers daily.

d) PDX’s geographical location is immediately within proximity to a critical national

infrastructure -the Port of Portland.

e) The Port of Portland owns and maintains Portland International Airport, as well as

operating the fire and police departments located at PDX. The Port of Portland Police

Department currently has thirty-nine sworn officers, including detectives, canine

personnel and bomb technicians. Canines are trained specifically for explosive detection

at PDX. Since 2009, at least fifteen canines have been certified within the department by

the Oregon Police Canine Association. However, they were not provided by the TSA or

certified by the TSA. Furthermore, the TSA requires that certified canine teams utilize at

least 80% of their time in the airport environment. As police officers dedicated to the city

Name CJ 320 DATE

of Portland as well, Portland Police Bureau K-9 units cannot guarantee their full attention

to PDX, in my opinion.

f) More than a quarter million tons of air cargo is handled annually on eleven carriers;

there are seven cargo-specific airline carriers.

Section III: Training Program that is National in Scope

The majority of Category X and I airports have already implemented NEDCTP and attended the

eleven week course in San Antonio, Texas.

The main deliver method for this training of the NEDCTP course will take place at the

TSA Explosives Detection Canine Handler Course co-located at the Department of Defense

Military Working Dog School, Lackland AFB, San Antonio, Texas. Additionally, teams will also

participate in proficiency training weekly at PDX over the next three years.

Section IV: Capacity to Deliver Training that is National in Scope

• Expertise of staff members: please refer to Section I: Description of Training in the

“course prerequisites” paragraph

• Efforts beyond Federal funding: please refer to Section VI: Budget Narrative

-in addition, PDX will provide all veterinary-related care for canines

• Partnerships: please refer to part “e)” under Section II: Analysis of Needs

Section V: Timeline

• Month 0:

-PDX Dangerous Goods and Cargo Security Inspectors will be invited to a NEDCTP

orientation on-site.

Name CJ 320 DATE

-The pool of interested applicants will be reviewed Port of Portland Human Resources

representatives. The three most senior and/or qualified Security Inspectors will be chosen

as handlers of Explosive Detection Canines.

• Month 1: Handlers will spend eleven weeks at the TSA course in San Antonio, Texas.

• Month 3:

-An on-site training mission for teams at PDX will take two weeks to complete after

teams return from the Department of Defense Military Working Dog School. This

mission will be headed by TSA.

-Every month herein, invoices will be submitted to FCC

• Month 9:

-Semi-annual canine health evaluation (physical and mental) will be conducted

• Month 12:

-Annual on-site TSA certification for teams for the purpose of Program evaluations will

take three to four days.

-Proficiency training by NEDCTP will be provided on an annual basis.

• Month 15:

-Semi-annual canine health evaluation (physical and mental) will be conducted

• Month 21:

-Semi-annual canine health evaluation (physical and mental) will be conducted

• Month 24:

-Annual on-site TSA certification for teams for the purpose of Program evaluations will

take three to four days.

-Proficiency training by NEDCTP will be provided on an annual basis.

Name CJ 320 DATE

• Month 27

-Semi-annual canine health evaluation (physical and mental) will be conducted

• Month 33:

-Semi-annual canine health evaluation (physical and mental) will be conducted

• Month 36:

-Annual on-site TSA certification for teams for the purpose of Program evaluations every

three to four days.

-Proficiency training by NEDCTP will be provided on an annual basis.

If a canine shall fail two consecutive field certifications, the canine will no longer be able

to work as an Explosive Detection Canine at PDX. From the time that the canine fails its second

field test, PDX will take its allowance of up to six months to “hire” an already certified canine. If

PDX cannot locate a replacement canine, we will contact the TSA before the six month deadline

and request a NEDCTP canine.

Section VI: Budget Narrative

In accordance with TSA NEDCTP requirements, there will be a minimum of three (3)

canine-handler teams based on $50,000 minimum per team annually. If additional funding is

needed PDX agrees to submit proper documents, including the SF 270 “Request for Advance or

Reimbursement” and supporting invoice documents for the Request for Reimbursement award.

PDX will submit invoices monthly and requests for reimbursement SF270’s will be submitted to

the FCC for approval within 30 days of the end of the monthly period of performance. PDX will

register in the Centralized Contractor Registration (CCR) with an account so that these

reimbursements can be issued in a timely manner.

Name CJ 320 DATE

PDX will document and provide proof of site preparation and installation costs in

expense reports filed to CCR accounts, as well as needed additional security and explosive

magazines that the TSA NEDCTP may need to reimburse PDX for.

The TSA will provide partial reimbursement for approved canine team expenses, not to

exceed the reimbursement ceiling. The rest of the expenses i.e. traveling to San Antonio, Texas,

providing proper kennel facilities, transportation, and veterinary care will be paid for by PDX.

Additionally, the TSA will provide tuition for the required course(s), per diem, and

transportation costs to and from San Antonio, Texas and PDX, initial equipment to lead canines

and groom them, cost of shipping canines to PDX, and on-site training at PDX, which should

take roughly two weeks (14 days).

Grant Writing 101

How to Write a Grant Proposal


Transmittal Letter
Title Page
Table of Contents
Project Description –Purposes




-For Brevity

-For Clarity

-For Accuracy

Before you begin….

Read the Request for Proposals (RFP) carefully!


Organize your proposal according to the RFP.

Read and reread!

Pay attention to the point allocation before you begin writing.


Be passionate!
Believe that someone wants to give you the money!


Start with the end in mind…look at your organization’s big picture
Who are you?
What are your strengths and priorities?

Plan some more…

Do your homework: Research prospective funders
Search locally first

Plan long term…

1 yr, 5 yrs, 10 yrs
If you need the money now, you have started too late

Clear Communciation

Be specific: I would like this much in order to do this

Use Plain English

Describe exactly what will happen
Be realistic
Explain, don’t declare

Use Plain English

Write concisely
Write sentences beginning with a noun as a subject, followed by an action verb
Delete all unnecessary words

Use Plain English

Don’t use jargon or ACRONYMS

Asking for $

Show the funder the return on its investment

Use Cost Efficient Techniques

Meet via OneNet
Collaborate with colleagues – OneNet
Mentor participants – OneNet, email
Disseminate project results – OneNet videoconferences, articles, news releases, website postings, conference, classes, virtual field trips, recruitment, email notices


Clear work plan
Goals, objectives, activities to accomplish objectives, benchmarks to measure, timeline

Objective: Teachers and students will become more computer literate.
Buying new computers for each classroom Teacher computer ratio – 4:1 Student computer ratio – 6:1 November 2005 Head of Audio Visual Services
Computer classes for teachers 50% teachers technology training February 2006 Vice Principal
Teachers will redesign curriculum to include technology All trained teachers will have 25% lessons incorporating technology April 2006 Classroom Teachers

Outcome: After Year 1, at least 75% of teachers and students will display at least an intermediate level of computer literacy.

Measure: Student and teacher

results from the ACT skills test

requiring performance of

various tasks on a computer.


Use anecdotes to tell the story or show the need


Sustaining support
Publicity Folder

News Releases
Journal Articles


Before you write
Planning time
Emotion, confidence
Communicate clearly
Life after the grant

The End

Now go write!

Developing Homeland Security Practices

Grant Writing

Project Assignment: Start your grant application project. This project is in lieu of a research paper. Go to: and select a listed grant opportunity that is of interest to your team.

Select a grant solicitation from (the U.S. Federal Governments website) website that interests you and then write a 3-5 page application for that solicitation following the format from the sample.

How to Write a Grant Proposal: Step by Step

You can watch this following video or look at the (Grant Writing 101) PowerPoint File

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